Pool Vehicle Booking

Pool cars provide an excellent way of increasing utilisation across your light fleet but can cause headaches if not managed properly.

Plant hire and pool cars can also provide a revenue stream for your fleet department, helping to recover operating costs.

AusFleet allows you maximise these benefits, by providing flexible administrative functions and online web bookings so your drivers can make validated bookings themselves or place a request to the appropriate pool or plant administrator.

Administrators have access to transaction and calendar views, charge regimes, detailed booking information and cancellation options. Drivers meanwhile may use Aus-e-Fleet’s simple booking screen to view and book available vehicles or generate a request to the fleet team for allocation.

The flexibility of Hire allows different processes to be followed. For example:

• Items can be assumed to be collected/returned or require a button click as confirmation
• Optional management approvals with just one click, via automatic email
• Hire charge regimes may be simple or complex, few or many, including time, distance, flat rate and excess fees
• Charges may be split over multiple project/account codes

Pool vehicle functions include:

• Automated email confirmations
• Booking forms
• Flexible charge regimes/times
• Simple online bookings with automatic validation
• Allocation of Pool Administrators to fleet items
• Zoomable calendar view
• Concurrent long term and short term bookings to maximise utilisation and income

Plus! AusFleet’s Income and Expense Analysis tool can help calculate hire rates for equipment based on actual costs.